We are hiring: Full-time Position as Secretary in the Departments of Development Cooperation, Economic and Cultural Affairs

Job vacancy

Job vacancy, © Colourbox

09.11.2022 - Job Vacancies

Deadline for applications : 02.12.2022, 12:00 h local time

Main duties:

  • assist with managing schedules;
  • prepare written communication (invitations, notes verbales, emails) to local authorities  and diplomatic missions and monitor incoming replies;
  • compile and update contact lists;
  • prepare business trips (booking of flight tickets, organization of program, etc.) and 
  • assist with claiming of expenses;
  • assist with organizing events (invitations, reservations, contacting service providers, etc.) and the program of visiting delegations from Germany;
  • assist with file management;
  • receive and forward incoming and outgoing documents and emails as well as manage email lists during the German Chairmanship in donor groups;
  • accompany colleagues to meetings and take minutes; and,
  • undertake online research and make telephone inquiries.

Qualifications required:

  • Bachelor´s degree in public administration, international relations, political science, development cooperation or other humanities;
  • minimum of 3 years relevant professional experience as a secretary or personal assistant, preferably in the area of international development cooperation in international organizations or embassies;
  •  excellent knowledge of spoken and written English;
  • to be able to use PC applications and online conference tools (Outlook, Internet, Word, Excel, PowerPoint, Zoom, Webex, MS-Teams);
  •  excellent knowledge of Zambia and its governmental system;
  • good manners, very good communication skills, intercultural competence;
  • to be reliable, discreet and able to work independently and have a high team spirit;
  •  knowledge of the German language would be an asset;

Regular working hours amount to 40 hours per week. Remuneration is paid according to the Embassy´s current salary grid. The employment contract is based on Zambian labour law. This Position is for one year with the Option of Extension.

Applicants without Zambian nationality are required to provide proof of their Zambian permanent residence and work permits.

Successful candidates have to undergo a health examination as well as a security check before being employed.

Documents required:

  • Letter of Application
  • Curriculum Vitae
  • passport-sized photo
  • Copies of letters of reference from previous employers
  • Copies of grade 12 certificate, professional qualifications and Bachelor´s degree
  • Copy of National Registration Card


Please send your application together with the a.m. documents to

Embassy of the Federal Republic of Germany

c/o. Head of Administration

5219 Haile Selassie Avenue



by 2nd December 2022, 12.00 hrs.

For more information please call

0211 250 644, ext. 202

Your documents will be treated in accordance with the guidelines of data protection laid down in article 13 of the EU General Data Protection Regulation (GDPR).

Only candidates who fulfill the a.m. criteria will be invited for an interview. Applications sent to the Embassy will not be returned.


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