Schengen Visa

18.01.2018 - Article

For short stays of up to 90 days

Visa label
Visa label © colourbox

Currently Schengen Visa are valid for the following countries (unless otherwise stated in the visa):

Belgium, France, Germany, Luxembourg, Netherlands, Portugal, Spain, Italy, Austria, Finland, Sweden, Denmark, Norway, Iceland, Greece, Estonia, Latvia, Lithuania, Hungary, Poland, Czech Republic, Slovakia, Slovenia, Malta, Liechtenstein and Switzerland.

A Schengen Visa issued by an Embassy of the above-mentioned countries allows the holder to travel freely in all of these countries up to 90 days within a period of 180 days.

Please note that despite having a valid passport and visa you may be refused entry at any border in the Schengen Area if you are not in a position to provide proof of the purpose and conditions of your intended stay, financial means, health insurance or otherwise do not fulfil the entry requirements.

The German Embassy in Lusaka is responsible of visa applications from applicants who reside in Zambia and whose main destination in the Schengen Area according to the purpose and length of the intended stay is Germany, Austria, Hungary or Slovenia. If no main destination can be determined (i.e. you intend to spend an equal amount of time in two or more Schengen Area Countries), you may also apply at the German Embassy in Lusaka if your first point of entry into the Schengen Area is in Germany, Austria, Hungary or Slovenia.

Preparing your application

Please prepare your application as follows:

  • You may fill out your application form via this link http://videx.diplo.de. Please note, this is not an online application. Your printed application must be submitted to the German Embassy. Please find all relevant information on using VIDEX and how to proceed with your visa application here Guidelines English VIDEX. You may also download the application form via this pdf and present the filled out and signed form to the German Embassy Schengen Visa application form. The following form must be signed personally and submitted together with the visa application form Declaration.

  • Please compile the documents you need to submit with your application. If documents or supporting documentation are missing, your application may be rejected.
    Due to frequent forgery, all documents have to be provided as originals if not stated otherwise! An original document is never an email and/or a scanned document. Original documents are normally signed and stamped by the issuing person or otherwise authorized person. The inviting party should send all original documents through a reliable courier. Please check which documents are required here. Information leaflet for Schengenvisa
  • According to the Visa Code, the processing time for complete visa applications is up to 15 days. Please make sure to hand in your application and all required documents in good time. We recommend applying at least 21 days prior to the intended date of travel. Cases other than touristic, visitation and business meetings may require prior consent of the German labour authorities.

    Groups of three applicants and more need to make an appointment before handing in their applications! If a group shows up without an appointment the applications cannot be accepted!

    You may submit your application three months before the start of your planned trip at the earliest.

Submitting your application

A visa application, together with all necessary documents, must be handed in in person. Due to frequent forgery, all documents have to be provided as originals if not stated otherwise! An original document is never an email and/or a scanned document. Original documents are normally signed and stamped by the issuing person or otherwise authorized person.

According to the Visa Code fingerprints and photograph will be taken on this occasion.

The visa fee is € 80 payable in Zambian Kwacha cash only! Please note that the fee is subject to change depending on the current exchange rate. The fee is a non-refundable administrative fee. In case your application is rejected you are not entitled to any refund!

The fee may be waived or lessen if a legal exemption applies.

What happens during processing?

The Embassy will review your application and make a decision on whether or not to grant you a visa. To this end, it will assess whether your application meets the legal requirements. We hope you will understand that we are not able to answer any questions on the status of your application during this processing period. After that, enquiries can only be answered if they are made by the applicant, his/her legal representative or another person authorised in writing by the applicant.

Return of your passport

As soon as the Embassy has decided on your application, you can collect your passport. You should collect your passport in person. If you are not able to collect it yourself, you can authorise another person to collect it for you.
There are various reasons why your visa application may be rejected. The reasons will be stated in the letter notifying you that your application has been rejected.
You are welcome to submit a new application at any time with complete, informative and verifiable documentation.

Have a good trip! Information for visa holders

If all the information on your visa label is correct, you are free to travel. Please check the information on the label as soon as your passport is returned to you. You should let us know immediately if there are any mistakes so that we can issue you a new visa.
Your visa will state your full name and passport number and include your photo. It will also state the period of validity. This is the time period in which you can travel. In addition, it will state the maximum number of days you can stay in the Schengen area during the period of validity of your visa. Our aim is to give you a certain amount of flexibility in planning your trip. In order to allow you to change your travel dates at short notice, visas are usually valid for 15 days longer than the maximum number of days you are allowed to stay in the Schengen area.
Please note that being granted a Schengen visa does not guarantee that you will be allowed to enter the Schengen area. The final decision on whether or not you will be allowed to enter the Schengen area will be made by the border police on your arrival. When you arrive, the border police may ask you to present additional documentation alongside your passport and valid visa with information on your financial means, the length and purpose of your stay, and your health insurance cover. You should therefore take a copy of your visa documents (including an invitation from Germany, hotel reservation and travel health insurance) with you on your trip.

Complaints about the Schengen visa application process

Schengen visa applicants may submit complaints about the conduct of the consulate staff, or the visa application process via the contact form SchengenVisaBeschwerde. In the contact form, please select the option “Beschwerde zum Schengen-Visum-Verfahren”. Please note that complaints may only be submitted in German or English. We are unable to follow up on complaints in languages other than German or English. Please enter one of the following two options in the “Subject” field of the contact form:

  • Complaint about the conduct of consulate staff
  • Complaint about the visa application process

We will follow up on your complaint once it has been received.

Important information: No legal remedies against decisions to refuse, annul or revoke a visa – in particular no remonstrations – may be submitted via the complaints contact form.

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