The position is offered for one year, starting on 1^st May 2026, with the option to be extended on the basis of a permanent contract.

Main duties:

• assist with managing schedules;
• prepare written communication (invitations, notes verbales, emails) to local authorities and diplomatic missions and monitor incoming replies;
• compile and update contact lists;
• prepare business trips (booking of flight tickets, organization of program, etc.) and assist with claiming of expenses;
• assist with organizing events (invitations, reservations, contacting service providers, etc.) and the program of visiting delegations from Germany;
• assist with file management;
• receive and forward incoming and outgoing documents and emails as well as manage email lists during the German Chairmanship in cooperating partner groups;
• accompany colleagues to meetings and take minutes; and,
• undertake online research and make telephone inquiries.

Qualifications required:

• Bachelor´s degree in public administration, international relations, political science, development cooperation or other humanities;
• minimum of 2 years relevant professional experience as a secretary or personal assistant, preferably in the area of international development cooperation in international organizations or embassies;
• excellent knowledge of spoken and written English; good knowledge of German will be an asset;
• to be able to use PC applications and online conference tools (Outlook, Internet, Word, Excel, PowerPoint, Zoom, Webex, MS-Teams);
• excellent knowledge of Zambia and its governmental system;
• good manners, very good communication skills, intercultural competence;
• to be reliable, discreet and able to work independently and have a high team spirit.

Regular working hours amount to 40 hours per week. Remuneration is paid according to the Embassy´s current salary grid. The employment contract is based on Zambian labor law.

Applicants without Zambian nationality are required to provide proof of their Zambian permanent residence and work permits.

Successful candidates have to undergo a health examination as well as a security check before being employed.

Documents required:

• Letter of Application
• Curriculum Vitae
• Copies of letters of reference from previous employers
• Copies of grade 12 certificate, professional qualifications and Bachelor´s degree
• Copy of your National Registration Card or passport

Please send your application as a hard copy only together with the above-mentioned documents to

Embassy of the Federal Republic of Germany

c/o Head of Administration

5219 Haile Selassie Avenue

Longacres

Lusaka

By 21.04.2026.

For more information you may call 0211 250 644.

Your documents will be treated in accordance with the guidelines of data protection laid down in article 13 of the EU General Data Protection Regulation (GDPR).

Only candidates who fulfill the above-mentioned criteria will be invited for an interview. Applications sent to the Embassy will not be returned.